Project Analyst Vacancy-Job Ref: ACYEUNDP/1002/202471

Project Analyst Vacancy-Job Ref: ACYEUNDP/1002/202471

Aden (Yemen)

JOB DESCRIPTION

The UNDP Project for Access to Justice and Rule of Law aims to promote the resilience of communities and institutions to strengthen the social contract between society and the state through the delivery of the following four Outputs:

Output 1. Community Safety: Community self-help initiatives are supported to address diverse community justice needs with a focus on marginalized groups, such as women, youth, the displaced, and the poor.
Output 2. Legal Empowerment: Society-State partnership is promoted between community-based service providers and institution-based supervisory authorities in addressing diverse justice needs.
Output 3. Gender Justice: Gender-inclusivity is enhanced at the rule of law institutions with stronger women’s participation and leadership in providing gender-responsive justice services to women, girls, men, and boys.
Output 4. Detainee Protection: basic condition is improved at detention facilities, vocational training is provided to promote livelihood opportunities after release, and community re-entry is supported.

Given the significant needs of access to gender justice in Yemen, the Output 3 is further operationalized through the below results with additional and complementary donor funding.

Output 1. Empowerment: Gender-inclusive early recovery of rule of law institutions through the empowerment of women justice professionals.
Output 2. Protection: Gender-responsive protection and justice services through the participation of women in displaced and host communities.
The Project takes the following approaches, based on lessons learned from Yemeni and other contexts:

Strategically combine “top-down” (institutions) and “bottom-up” (communities) interventions to offer a development solution of “people-centred approach to institution building.”
Bridge the oversimplified dichotomy between the state and society, utilizing numerous intersections across State non-justiciable mechanisms and non-State justiciable mechanisms.
Structure its way of working to be participatory and inclusive, iterative and adaptive, context-specific and problem-led rather than cookie-cutter and solution-driven.
Against this backdrop, UNDP is recruiting a Project Analyst with the below responsibilities.

Duties and Responsibilities

Coordinate effective project planning and implementation

Contribute to the Annual Work Plan (AWP) and various partnership arrangements, such as Responsible Party Agreements (RPAs) and Low Value Grants (LVGs).
Monitor budget utilization per project Outputs and Activities and advise the Project Team on any course-correction measures.
Coordinate / manage the day-to-day activities of the assigned project and the overall implementation process, including planning and monitoring in order to optimize the use of resources and to ensure the successful achievement of project objectives and results specified in project document. Provide subject matter technical advice and support and ensure outputs are delivered on time, within the set budget and specified constraints, and to high-quality standard

Prepare visibility and communications materials in collaboration with the Communications Team.

Collect project success stories and visibility materials and draft communications messages through co-production with the Country Office Communications Team.
Support bilingual communications (Arabic and English) through written documents, such as formal letters, meeting agenda and minutes, and presentations.
Monitor and report on progress in implementing project activities including procurement and finance management.

Support the project procurement process by assisting the project Admin and Finance Officer under the guidance of the Country Office Procurement Team.
Provide administrative and logistical support to field missions, partnership events, and official business travels of supporting the Project Admin and Finance Officer.
Ensure effective and efficient financial management of project funds;
Support with the project financial management with the Admin and finance project officer under the guidance of the Country Office Finance Team.
Taking the lead in Processing transactions and maintaining their records with supporting documents on the UNDP Enterprise Resource Planning (ERP) platforms, such as Quantum and UN all.
Mainstream gender in all aspects of project implementation.

Advise national and local partners, including RPs, on gender mainstreaming in project implementation and disaggregated reporting.
Uphold the UN Protection from Sexual Exploitation and Abuse (PSEA) policy within the project team and with all project stakeholders.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

The Project Analyst will report to the Project Manager, Access to Justice and Rule of Law. S/he will be an integral part of the UNDP Project Team for Access to Justice and Rule of Law and be performing in collaboration with and complementarity to other national team members.

Competencies

Core
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is a pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open-minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in the face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies (insert up to 7 competencies)

Thematic Area Name Definition
Business Management Results-based Management Ability to manage programs and projects with a focus on improved performance and demonstrable results
Business Management Project Management Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
Business Management Resource Management Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity
Business Management Communication
Ability to communicate in a clear, concise and unambiguous manner both through wirten and verbal communication; to tailor messages and choose communication methods depending on the audience.

Ability to manage communications internally and externally, through media, social media and other appropriate channels

Business Management Operations Management Ability to effectively plan, organize, and oversee the Organization’s business processes in order to covert its assets into the best results in the most efficient manner
Procurement Procurement Management
The ability to acquire goods, services or works from an outside external source

Required Skills and Experience
Educational requirements
Advanced University Degree (Master’s Degree or equivalent) in Project Management, Business Administration, or related field is required Or
A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree
Min. years of relevant work experience
Up to (2) years (with masters degree) or minimum of 2 years (with bachelors degree) of experience of relevant experience at the national or international level in providing management advisory services, and/or hands-on experience in design, monitoring and evaluation of development projects
Experience in using information and communication technology (ICT) is required.
Essential skills
Experience in Project Management: results-based planning of human and financial resource utilization.
Experience in Managerial Accounting: processing of accounting information to assist project decision-making.
Experience in Public Procurement: principled and strategic purchasing of goods, services, and goods.

Desirable Skills
Experience in access to gender justice and Women, Peace and Security (WPS) Agenda in Yemen.
Experience in strategic communications to reconcile competing values and secure project’s narrative position.
Experience in People-Centered Approach (PCA) to justice and security in the fragility context.
Required Language(s) Fluency in English and Arabic is required.

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