Administration Assistant Vacancy-Job Ref: ACYEUNOPS/0810/202633

Administration Assistant Vacancy-Job Ref: ACYEUNOPS/0810/202633

Aden (Yemen)

Job Description
The UNOPS Middle East Region (MR) provides strategic leadership, performance oversight, and support to UNOPS operations across Iraq, Jordan, Lebanon, Syria, Yemen, and the State of Palestine. MR is responsible for positioning UNOPS as a key development partner in the region through high-level engagement with regional bodies, UN coordination mechanisms, development banks, donors, and intergovernmental organisations. By fostering strategic partnerships and promoting operational excellence, the region supports country teams in delivering sustainable solutions to complex development, peace, and humanitarian challenges

About the Country/Multi-Country Office
Established in 2004, the UNOPS Amman Multi-Country Office (MCO) provides strategic and operational support to partners across Jordan, Syria, Lebanon, Iraq, Yemen, and the Gulf countries. The MCO delivers solutions that address development, peace, and humanitarian challenges through infrastructure, procurement, project management, and human resources services. Working in close collaboration with national governments, UN agencies, and donors, the office supports efforts to advance the Sustainable Development Goals. Its portfolio includes large-scale operations focused on improving essential services, strengthening national systems, and enhancing resilience in complex and fragile settings.

About the Project Office
The UNOPS Yemen Country Office supports partners in restoring essential infrastructure and public services amid a protracted, multifaceted crisis.. Operating since 2013, the office delivers integraged interventions in urban services, energy access, health, water and sanitation, transport, and solid waste management sectors.The office also facilitates operational support for UN partners. With strong coordination across the different stakeholders, UNOPS Yemen supports the strengthening of local capacities and contributes to peacebuilding, recovery, and sustainable developmemt efforts.

Job Specific Context
The ongoing conflict in Yemen has caused significant disruptions to the supply chain and to the overall availability of services. In light of the reduced or even absent provision of public services, communities have adopted various coping strategies, including using alternate water and energy sources, relying on alternate service providers and community-based service delivery initiatives to address the shortfall.

Physical damage to infrastructure and the lack of functionality in one sector often spills over into other sectors with significant consequences on both the access to, and quality of services, that are often interrelated. For example, in some cities, the lack of functionality in the water sector is tied most directly to the lack of electricity rather than to physical damage to water infrastructure. As a result, wastewater continues to overflow into streets, which in turn has significant implications for the health and transport sectors.

Similarly, the absence of electricity across many cities in Yemen is not solely tied to infrastructure damage of energy facilities but rather to the lack of fuel, amongst others due to severe transport limitations and access constraints. These cross-sectoral linkages demonstrate the need for an integrated, multi-sectoral approach that provides synergies and responds to the multi-faceted needs on the ground.UNOPS is undertaking a multi-sectoral engagement aimed at restoring urban services mainly in energy, urban roads, WASH and municipal services in targeted cities in Yemen using an integrated approach.

Role Purpose
The Administration Assistant provides efficient logistics and transportation support to the operational unit, ensuring smooth and timely service delivery. The incumbent works closely with operations, project and programme support colleagues across the unit, carrying out assigned tasks with a client-focused, quality-driven and results-oriented approach.

Functions / Key Results Expected
Logistics and Asset Management Support

Ensure proper maintenance, safe handling and secure storage of all office equipment and property.
Prepare and maintain accurate inventory lists and comprehensive property records for both the office and project needs.
Monitor and track the movement of equipment.
Implement and maintain an equipment management and accounting system for all assets in compliance with UNOPS equipment policy.

Process supply requisitions for office premises in a timely manner.
Support timely and efficient customs clearance procedures.
Manage the receipt of goods and equipment for the office, including inspection and preparation of relevant reports.

Transport Services

Ensure proper maintenance, servicing and repair of all office vehicles to guarantee top performance and safe operating conditions in line with UNOPS vehicle management policies and procedures.
Coordinate and meet all official transportation needs of management and office personnel, including necessary security arrangements.
Maintain daily vehicle logs on fuel consumption and mileage.
Implement an effective repair and maintenance system for all office equipment, including EDP equipment and generators.

Oversee efficient building management and maintenance activities.
Apply the power management policy in line with existing power supply and generator resources.
Evaluate contract services (e.g. cleaning, security, taxi, courier, etc) to enhance service levels and identify potential improvements or alternative solutions.

Knowledge Building & Sharing

Actively participate in logistics and transportation-related training and capacity-building initiatives for personnel.
Contribute to knowledge networks and Communities of Practice (CoPs).
Skills
Communication, Document Management, General Administration, Logistics Management, Transportation
Competencies
Education Requirements.

Required:

Secondary school (or equivalent) with 4 years of relevant experience OR
Bachelor’s degree (or equivalent) in any discipline with 0 years of relevant experience is required.

Desired:

A globally or nationally recognized professional certificate in Administration is desired.
Experience Requirements.

Required:

Experience in administration, logistics or operations is required.
Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems are required.
Desired:

Experience of working in multicultural environments or UN system organizations in a developing country is desired.
Experience in development or humanitarian contexts is desired.

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